EA Global in 2022 and plans for 2023

By Eli_Nathan @ 2023-02-23T20:02 (+139)

Summary

We ran three EA Global events in 2022, in London, San Francisco, and Washington, D.C. These conferences all had ~1300–1500 people each and were some of our biggest yet:

• These events had an average score of 9.02 to the question “How likely is it that you would recommend EA Global to a friend or colleague with similar interests to your own?”, on a scale of 0–10.
• Those who filled out our feedback survey (which was a minority of attendees, around 1200 individuals in total across all three events) reported over 36,000 new connections made.
• This was the first time we ran three EA Globals in one year since 2017, and we only had ~1200 attendees total across all three of those events.
• We hosted and recorded lots of new content, a substantial amount of which is located on our YouTube channel.
• This was the first time trialing out a EA conference in D.C. of any kind. We generally received positive feedback about this event from attendees and stakeholders.

Plans for 2023

• We’re reducing our spending in a lot of ways, most significantly by cutting some meals and the majority of travel grants, which we expect may somewhat reduce the overall ratings of our events. Please note that this is a fairly dynamic situation and we may update our spending plans as our financial situation changes. 
• We’re doing three EA Globals in 2023, in the Bay Area and London again, and with our US east coast event in Boston rather than D.C.  As well as EA Globals, there are also several upcoming EAGx events, check out the full list of confirmed and provisional events below.
  • EA Global: Bay Area | 24–26 February
  • EAGxCambridge | 17–19 March 
  • EAGxNordics | 21–23 April 
  • EA Global: London | 19–21 May
  • EAGxWarsaw | 9–11 June [provisional] 
  • EAGxNYC | July / August [provisional]
  • EAGxBerlin | 8–10 September
  • EAGxAustralia | Late September [provisional]
  • EA Global: Boston | Oct 27–Oct 29
  • EAGxVirtual | November [provisional]
• We’re aiming to have similar-sized conferences, though with the reduction in travel grants we expect the events to perhaps be a little smaller, maybe around 1000 people per EA Global.
• We recently completed a hiring round and now have ~4 FTEs working on the EA Global team.
• We’ve recently revamped our website and incorporated it into effectivealtruism.org — see here.
• We’ve switched over our backend systems from Zoho to Salesforce. This will help us integrate better with the rest of CEA’s products, and will hopefully create a smoother front and backend that’s better suited to our users. (Note that the switchover itself has been somewhat buggy, but we are clearing these up and hope to have minimal issues moving forwards.)
  • We’re also trialing a referral system for applications, where we’ve given a select number of advisors working in EA community building the ability to admit people to the conference. If this goes well we may expand this program next year.

Growth areas

• Food got generally negative reviews in 2022:
  • Food is a notoriously hard area to get right and quality can vary a lot between venues, and we often have little or no choice between catering options.
  • We’ve explored ways to improve the food quality, including hiring a catering consultant, but a lot of these options are cost prohibitive, and realistically we expect food quality to continue to be an issue moving forwards.
• Swapcard (our event application app) also got generally negative reviews in 2022:
  • We explored and tested several competitor apps, though none of them seem better than Swapcard.
  • We explored working with external developers to build our own event networking app, but eventually concluded that this would be too costly in terms of both time and money.
  • We’ve been working with Swapcard to roll out new features and fix bugs (this will also make the app better for other events, including EAGx conferences).
• Some parts of our processes were slower and less professional than we’d like, though we’re working to improve this:
  • We launched applications for 2023 later than we would have liked, partially due to delays in us building out a new backend application system.
  • We were slower in the past to approve applications and respond to emails than we would have liked, though we’ve gotten better at this and expect to get better still as we bring on new staff.
  • We could have been better about communicating in general. Aspects of our events change each year and it often takes a while for people to internalize these changes if we don’t communicate them well. For example, we introduced travel grant funding for attendees a while back, but it took a while for people to really realize it was there and start using it (though we’ve now cut this funding down).

Other things we’d like to do if we had capacity, but expect we won’t focus on in 2023:

• Active outreach and stewardship — working to get promising people who might not have EA Global on their radar to come, and actively pairing them or other attendees up with potentially valuable meetings.
• Organizing satellite events — we do this a bit, and many community members do this too, but we expect there’d be more value to capture here if we had time.