Consider publishing EAG/x program earlier
By Simon Newstead @ 2025-11-11T23:34 (+52)
Per title, it would be great to get much earlier publishing of program, speakers and schedule for these events.
Benefits:
- Can decide if it's an event that makes sense to join
- Can start planning side meetings / events earlier
- Can propose own session ideas taking into account what's already confirmed
- More in line with industry best practices (to attract folks outside EA circles)
- Can reach out to folks who are known to be attending
- etc
Understand it's a big undertaking to get the full program together and coordinating with a lot of volunteers (who have our big thanks!), but having a means to get it out progressively starting earlier would help attendees a lot.
Thanks!
calebp @ 2025-11-13T10:54 (+9)
In your opinion, how many weeks before the event would get 80% of the value of knowing two years in advance?
Simon Newstead @ 2025-11-15T01:28 (+2)
I think the peak of value could be around the 4-6 months mark.
Some examples of events I was involved in:
Agri-Food Innovation Summit:
June - first public look at speakers / program published
Aug - full agenda and all speakers confirmed
Nov - event
Food Frontier:
May - speakers and program announced
Oct - event
Too far out and it's hard to know what your priorities might be, lock-in risk etc.
James Herbert @ 2025-11-12T09:50 (+7)
Good suggestion! We're planning to have large parts of the programme for EAGxAmsterdam published by next week.
SofiaBalderson @ 2025-11-21T11:45 (+3)
I agree, I was speaking to @Jordan Pieters 🔸 about this and I think it's often unclear whether an EAG or an EAGx is valuable for animal advocates as you can't see the talks or attendees (I appreciate attendees provide most value at such networking events and it's hard to see who is going before people have committed to going). Since there are now many more animal welfare-only conferences, I think it's easier for people to just go to those rather than attend EAGs if they are not sure that it will be relevant for them. To be clear, I think most EAGs will have enough animal welfare attendees for you to meet, but it's not immediately clear when the conferences are advertised, and it's also harder to calculate the value of the attending the conference without this knowledge.
Jordan Pieters 🔸 @ 2025-11-17T15:10 (+2)
This is valuable input, thanks Simon :)